Region 6 and National EMR Training Records Verification

We are pleased to offer firefighter training records verification services for region 6 and national EMR vendors through our partner company, Archer Mountain Enterprises LLC. We offer prompt and courteous service to ensure your employees and red cards are certified for the upcoming fire season. 

 Pricing: 

$10 for returning employees files from existing client companies.

$15 for new or advancing employee files. 

If you would like to have us build your red cards for you, that service will be an additional $10 per person. We're happy to assist companies set up a red card template to build their own red cards.

Files that are submitted incomplete, or require excessive time to verify due to missing or invalid training records will be billed at $25.00 each.  Make sure and contact us about files that may be difficult to verify prior to submitting.  We would prefer to keep costs down for our clients and keep the process as efficient as possible.

A complete file with include the following:

For new employees include: A state issued Driver’s license or personal ID, Current year RT 130 with shelter deployment, IS-700, and current year Pack Test.

For returning employees who are not advancing: forward a copy of the RT 130 and pack test record.

For returning employees who are advancing: forward a copy of the RT 130, pack test, task books and shift tickets, additional certificates per position.

For FFT 2 positions, including ERM positions:

S-130

(For all Online certificates they are required to have the S-130 certificate from NWCG, along with an instructor signed Field day certificate)

S-190

I-100 (Required after 2006)

L-180 (Required after 2006)

For FF1 positions:

S-131

S-133 (Required from 2006-2016)

FFT1 Taskbook (Shift Tickets required for the 15 operational periods on 3 separate fires)

For ENGB Certificates:

ICS-200 (Required after 2012)

S-230 (Required after 1999)

S-290

ENGB Taskbook (Shift Tickets required for the 15 operational periods on 3 separate fires)

Currency requirements:

Occasionally we receive records for people with advanced qualifications such as FFT 1’s and Engine Bosses who have not been involved with firefighting for a period of time. When sending records for individuals that are in this circumstance, please provide evidence that they have met the currency standard set forth in PMS 310-1 by having worked on fires within the last 5 years to maintain their credentials. This could be provided through the submission of shift tickets, IAP;s, or other official documentation with the individual listed by name specifically. Previous company records such as a performance evaluation, IQS/IQCS records, previous red cards etc. may qualify.

In keeping up with best practices, for any advancing employees to Firefighter 1 or Engine Boss, we are requiring that in addition to submitting task book Initiation Page, Final Evaluation and Agency Certification page and all of the training incident evaluation pages, we will be needing legible copies of corresponding incident shift tickets, or documentation on form 204’s from the Incident Action Plan’s that correspond to the task book evaluations.

For long assignments, please include the first two shift tickets, one about half way through the assignment, and the final two shift tickets instead of sending all 14+ shift tickets. For assignments of 5 days or less, send all the shift tickets for that assignment.

To further clarify, the Forest Service and the PNWCG currently requires a minimum of 3 separate incidents and 15 operational periods along with a properly completed task book for trainees to become qualified. Please ensure that the evaluations in the task book are filled out completely, including: 

Incident Name

Incident Number

Incident location (State and Jurisdiction) 

The inclusive dates that the trainee worked on the incident

By completing the evaluations correctly, it helps ensure we have the relevant information to approve the training file. We are careful to ensure that the training files are complete and accurate before we sign them off, and it is much less time consuming to have this done well before we get the files. We understand that sometimes there are unusual circumstances with training files and some take extra time, but those should definitely be the exception!

Another request we would like to make is that you send in completed training files. Please do not send in employee files that are missing items. It is a challenge to track down multiple e-mails and follow up with folks on missing records, so please be patient and collect all of the documentation necessary for your employees before you begin the process of sending them over. Again, we aim for success and it is better for both parties if we can strive to keep things simple and efficient.

A brief clarification on Red Cards: 

The Forest Service is requesting, per the contract, that each red card have the following information listed on the card:

 Fire position certifications listed and the dates they were achieved.

 Total years of experience in fire. For fire fighters working as line EMT’s and Medics, the red card should only display the number of years of line medic/EMT experience the individual has, not the years of experience in medical EMS. If you have been a paramedic for 20 years, but this is your second fire season, your red card will state 1 year of prior experience as a wildland firefighter.

 The date the RT-130 was completed.

 The Pack Test date and the amount of time it took the employee to complete the pack test.

 A picture of the employee.

 For Region 6 companies, each red card needs two signatures, one from the company and one from the record inspector.

 A color dot that indicates years of experience and level. Yellow dot for First year on fires, Red dot for 1+ years experience and a blue dot for advanced position generally ENGB or higher.